St Marys (Bramall Lane) Community Centre - Charities report - 18.1

REGISTERED COMPANY NUMBER: 04317500 (England and Wales)

REGISTERED CHARITY NUMBER: 1094204

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2018

FOR

ST MARYS (BRAMALL LANE) COMMUNITY CENTRE

(A COMPANY LIMITED BY GUARANTEE)

ST MARYS (BRAMALL LANE) COMMUNITY CENTRE

CONTENTS OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2018

Page

Reference and Administrative Details

1

Report of the Trustees

2 to 6

Independent Examiner's Report

7

Statement of Financial Activities

8

Balance Sheet

9 to 10

Notes to the Financial Statements

11 to 16

ST MARYS (BRAMALL LANE) COMMUNITY CENTRE

REFERENCE AND ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 31 MARCH 2018

TRUSTEES

A R Cribb (resigned 3.4.2017)

P R S Rowe

J R Green

C J Webber

K Willis (resigned 27.11.2017)

C D I Rees

S Tozer-Loft

Rev C L Dawson (appointed 24.4.2017)

COMPANY SECRETARY

G C D Duncan

REGISTERED OFFICE

St Mary's Community Centre

Bramall Lane

SHEFFIELD

S2 4QZ

REGISTERED COMPANY NUMBER

04317500 (England and Wales)

REGISTERED CHARITY NUMBER

1094204

INDEPENDENT EXAMINER

Hollis and Co Limited

Chartered Accountants

35 Wilkinson Street

Sheffield

South Yorkshire

S10 2GB

CHIEF EXECUTIVE OFFICER

Graham Duncan

BANKERS

Yorkshire Bank

Fargate

Sheffield

ST MARYS (BRAMALL LANE) COMMUNITY CENTRE

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2018

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with

the financial statements of the charity for the year ended 31 March 2018. The trustees have adopted the provisions of

Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their

accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)

(effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's objects are:-

1. to promote the benefit of the inhabitants of the City of Sheffield and in particular those inhabitants living in the

ecclesiastical parishes in the City and Diocese of Sheffield ("the area of benefit") by bringing together the statutory,

voluntary and other organisations and inhabitants in a common effort to

a) relieve poverty

b) advance education (including religious, moral and physical education), and

c) provide facilities in the interests of social welfare and for leisure and the spare time occupation with the objects of

improving the conditions of life of the said inhabitants.

2. to maintain and manage a Centre for the activities of the Charity required to achieve the objects.

3. to collect, maintain and administer funds for all or any of the above purposes.

The Charity's main aims for 2017-18 were

1. To continue the replication and growth of TimeBuilders.

2. To form partnerships with organisations to increase the use and footprint of the project.

3. To increase both income and profitability in our Conference and Catering company.

4. To diversify income streams.

Development activities and achievements

Membership and activity levels have remained high with 376 members earning 12,912 Time Credits over the course of

the year. The vast majority of members live with disadvantage (economic, social or health) and value the opportunity

toc contribute their time and skills for the benefit of others in the community.

Time Credits were earned in the following projects

- 6,222 leading groups and projects

- 4,507 in community meals

- 2,711 in our Speak English programme

- 823 Litter pick

- 635 Community workshop

- 595 lunch club

- 569 Community growing projects

In addition to those who earned Time Credits, a further 180 people benefited as participants in activities which address

loneliness and isolation: including community meals, art, craft sessions creative writing, walking and sewing groups.

A further 110 people attended our volunteer run English classes, many of which are run by TimeBuilder members

Balancing the Time Credit "economy" is an essential part of the programme and over the year 7,866 Credits were spent

on the following activities

- 5,498 at St Mary's community café

- 1093 on coach trips and film nights

- 620 Sheffield International Venues

- 220 Sheffield Wednesday Football Club

- 179 Sheffield Theatre tickets

- 146 Nuffield Health Gym pass

- 110 Other spending opportunities

The support of our corporate partners in providing these spending opportunities from their excess capacity is integral to

the project. It enables people to earn their access to mainstream sport and leisure facilities, broadening their

participation in society.

Overall impact

Therefore 44,200 hours of engagement were generated by TimeBuilders through people earning, spending and

participating: equating to 850 hours/week of people connecting with others rather than living in isolation.

Evaluation. We continued our work with University of Sheffield School of Health and Related Research to understand

the change mechanisms embedded within the TimeBuilders programme. Our search for a wider theoretical framework

to help explain why the programme is an effective intervention in a complex environment has led to connections with

the COM-B framework (Michie et al 2011) which highlights the importance of Capability, Opportunity and Motivation

in behaviour change.

Our coaching programme has developed along the insights from the evaluation, recognising that people often need

support to overcome the physical and psychological barriers to participation in addition to the motivational pull of the

Time Credits.

We have formed two significant new partnerships to enable us to test and learn how to replicate TimeBuilders

- Reach South Sheffield, a community development charity in Gleadless Valley. Funding for this 3 year project has been

agreed with the Big Lottery Fund and delivery is due to start in June 2018

- Rotherham Minster, a high profile church in Rotherham Town Centre which wants to develop a TimeBuilder project

as a means of wider community engagement.

Two new community meals started in Gleadless Valley and in Burngreave and a new batch cooking team has been

formed to produce frozen meals from surplus food as an additional response to the food poverty of people coming to

our community meals.

We commissioned a new database designed by a volunteer to enable us to keep track of membership, earning and

spending.

The previous year's investment in additional sales and marketing staff in our conference and catering company

generated a return with increased sales enabling a profit of £13,170.

Aims for the forthcoming year

1. To continue the replication and growth of TimeBuilders.

2. To form partnerships with organisations to increase the use and footprint of the project.

3. To increase both income and profitability in our Conference and Catering company.

4. To diversify income streams.

Public benefit

In setting the objectives and planning the activities the Directors have given careful consideration to the Charity

Commission's guidance on public benefit. The Directors consider that the community activities supported provide such

a public benefit.

Volunteers

St Mary's activities remain free at the point of access due to the skill and commitment of volunteers, particularly those

who teach ESOL classes. Over the year we have had over 48 volunteers teaching ESOL and 6 volunteers in our lunch

club.

FINANCIAL REVIEW

Funding sources

The principal sources of funding were

The Big Lottery Reaching Communities fund provided £69,415 for the TimeBuilders project.

Lankelly Chase Foundation provided £73,000 for the development of the TimeBuilders project and £10,000 for the

evaluation with ScHARR.

The Esmee Fairbairn Foundation provided £30,000 for the replication of community cafes using waste food.

The Tudor Trust provided £30,000 towards the core costs of TimeBuilders

The Henry Smith Charity provided £18,749 for our work with women from bme communities.

The Clothworkers Foundation provided £20,000 towards the costs of building refurbishment, including the installation

of acoustic panels in the hall, making it a much more usable space.

Church and Community Fund provided £13,333 towards the TimeBuilders project

Awards for All provided £7,600 towards the cost of developing a coaching programme.

The Sheffield Town Trustees awarded a grant of £2,500 towards running costs.

Sheffield Mind provided £3,500 through a contract to assist with the delivery of the Springboard café.

Grants were also received from R K Pyror for £1,298

Reserves policy

In their annual review of reserves the Directors decided that free reserves should be at a level sufficient to continue the

current activities of the Charity in the event of a short term significant shortfall in funding. Therefore the Board

considers it prudent for six months operating costs to be retained.

The cost of running the organisation for six months was £159,239. Our current free reserves of £137,289 are sufficient

for 5.17 months running costs and the Board continue to develop strategies to increase unrestricted reserves to the

required level.

Financial Controls

Monthly management accounts are produced using SageLine50 software. These are reviewed by the Finance Committee

and presented to the bi-monthly Board Meetings.

Expenditure of up to £5,000 is authorised by the Centre Director. Amounts in excess of this require the approval of two

Board Members.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is governed by its governing document, its Memorandum and Articles of Association, and constitutes a

company, limited by guarantee, as defined by the Companies Act 2006.

The governance structure of the charity is in line with the requirements of both the Charity Commission and Companies

House.

The term "Director" will include both Trustees and Directors. The term "Board" refers to meetings of the Directors. All

of the Governors guarantee to contribute £1 in the event of a winding up.

Recruitment and appointment of new trustees

Trustees are appointed and re-elected at the Annual General Meeting, subject to the rules laid down in the

Memorandum and Articles of Association.

Organisational structure

The management and finances are administered through the Board of Directors which meets bi-monthly.

Reports on finance, work to raise funds, human resources and the monitoring of outputs are received by the Board.

The Standing Committee meets by arrangement between Board Meetings to undertake detailed work and business

planning which the full Board cannot consider due to time constraints.

The Finance Committee meets quarterly to review the management accounts. The Finance Committee is authorised to

make decisions related to the financial health of the charity and to report these decisions to the Full Board. This

committee meets more frequently during budget setting and in times of financial difficulty.

In addition,the staff have weekly meetings to discuss day to day operational issues.

The Board of Directors reports regularly to St Mary's Parochial Church Council (PCC) who are the sole member of the

Charity. St Mary's Community Centre and Church share an overlapping vision to see resilient, connected communities

which create spiritual, mental, physical and emotional health.

All Directors give their time freely and no remuneration or expenses were paid to them during the year.

Induction and training of new trustees

The Board's main duty is to manage the Charity, ensuring good governance and practice, as defined by law. Once

appointed, trustees must make themselves aware of the terms of the Memorandum of St Mary's Community Centre and

familiarise themselves with the charity's property, policies, human resources, client needs and finances. They must

ensure that the staff are well looked after, that investment of charity funds complies with the terms of the Memorandum,

and that the strategy and objectives of St Mary's Community Centre are developed.

The Board will act exclusively in the best interests of the charity. Therefore a Director must not allow a situation to arise

where their duty as a Director conflicts with their own personal interest. They are required to manage the charity and to

ensure that the objectives of the charity are met. The Board will spend time inducting new Directors by informing them

about

- a brief history of the organisation

- strategic direction and mission statement

- the structure of the organisation, committees, sub-committee's, working groups, user groups, staff and volunteers, and

the partnership with the mission of St Mary's Church

- the Business Plan of the Community Centre.

To this aim, the Board will present all new Directors with an induction pack. The Board will ensure that new Directors

will know enough to be able to carry out their role, but not be overloaded or misled about the level of work involved.

Wider network

St Mary's Community Centre is the sole owner of two trading subsidiary companies, being St Mary's (Conference and

Catering) Limited and St Mary's Training and Consultancy Limited. Both these companies make an important financial

contribution to the charitable work of the Community Centre through payment of license fees and donations.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating

to small companies.

Approved by order of the board of trustees on 19 November 2018 and signed on its behalf by:

G C D Duncan - Secretary

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF

ST MARYS (BRAMALL LANE) COMMUNITY CENTRE

Independent examiner's report to the trustees of St Marys (Bramall Lane) Community Centre ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2018.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2.

the accounts do not accord with those records; or

3.

the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

PETER HOLLIS

ICAEW

Hollis and Co Limited

Chartered Accountants

35 Wilkinson Street

Sheffield

South Yorkshire

S10 2GB

17 December 2018

ST MARYS (BRAMALL LANE) COMMUNITY CENTRE

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2018

2018

2017

Unrestricted fund

Restricted fund

Total funds

Total funds

Notes

£

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

249

260,392

260,641

224,113

Other trading activities

2

68,348

-

68,348

56,333

Other income

3

6,549

-

6,549

6,000

Total

75,146

260,392

335,538

286,446

EXPENDITURE ON

Charitable activities

Direct

27,305

260,392

287,697

252,371

Support

30,781

-

30,781

26,407

Total

58,086

260,392

318,478

278,778

NET INCOME

17,060

-

17,060

7,668

RECONCILIATION OF FUNDS

Total funds brought forward

120,229

-

120,229

112,561

TOTAL FUNDS CARRIED FORWARD

137,289

-

137,289

120,229

ST MARYS (BRAMALL LANE) COMMUNITY CENTRE

BALANCE SHEET

AT 31 MARCH 2018

2018

2017

Unrestricted fund

Restricted fund

Total funds

Total funds

Notes

£

£

£

£

FIXED ASSETS

Tangible assets

8

9,335

-

9,335

10,193

Investments

9

220

-

220

220

9,555

-

9,555

10,413

CURRENT ASSETS

Debtors

10

120,013

-

120,013

105,897

Cash at bank

25,135

46,490

71,625

70,208

145,148

46,490

191,638

176,105

CREDITORS

Amounts falling due within one year

11

(17,414

)

(46,490

)

(63,904

)

(66,289

)

NET CURRENT ASSETS

127,734

-

127,734

109,816

TOTAL ASSETS LESS CURRENT LIABILITIES

137,289

-

137,289

120,229

NET ASSETS

137,289

-

137,289

120,229

FUNDS

12

Unrestricted funds

137,289

120,229

Restricted funds

-

-

TOTAL FUNDS

137,289

120,229

The charitable company is entitled to exemption from audit under

Section 477 of the Companies Act 2006 for the year ended 31 March 2018.

The members have not required the company to obtain an audit of its financial statements for the year ended

31 March 2018 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)

ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies

Act 2006 relating to charitable small companies.

The financial statements were approved by the Board of Trustees on 12 November 2018 and were signed on its behalf by:

Rev C L Dawson -Trustee

ST MARYS (BRAMALL LANE) COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2018

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been

prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement

of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial

Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)',

Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of

Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost

convention with the exception of investments which are included at market value.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it

is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the

charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and

the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has

been classified under headings that aggregate all cost related to the category. Where costs cannot be directly

attributed to particular headings they have been allocated to activities on a basis consistent with the use of

resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful

life.

Fixtures and fittings

- 25% on cost and 10% on cost

Computer equipment

- 33% on cost

Depreciation is charged from the month of purchase.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the

charity without further specified purposes and are available as general funds.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions

arise when specified by the donor or when funds are raised for particular restricted purposes.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the

charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which

they relate.

Investments

Fixed asset investments are shown at cost less amounts written off for permanent reductions in value.. Provisions

are not made for temporary fluctuations in value.

2.	OTHER TRADING ACTIVITIES

2018

2017

£

£

Activity receipts

54,648

56,333

License fee

13,700

-

68,348

56,333

3.	OTHER INCOME

2018

2017

£

£

Loan Interest Received

6,549

6,000

4.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2018

2017

£

£

Depreciation - owned assets

2,185

1,507

5.	TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2018 nor for the year ended

31 March 2017.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2018 nor for the year ended 31 March 2017.

6.	STAFF COSTS

The average monthly number of employees during the year was as follows:

2018

2017

Direct charitable work

8

6

Management and administration

2

2

10

8

No employees received emoluments in excess of £60,000.

7.	COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted fund

Restricted fund

Total funds

£

£

£

INCOME AND ENDOWMENTS FROM

Donations and legacies

6,680

217,433

224,113

Other trading activities

56,333

-

56,333

Other income

6,000

-

6,000

Total

69,013

217,433

286,446

EXPENDITURE ON

Charitable activities

Direct

46,265

206,106

252,371

Support

15,080

11,327

26,407

Total

61,345

217,433

278,778

NET INCOME

7,668

-

7,668

RECONCILIATION OF FUNDS

Total funds brought forward

112,561

-

112,561

TOTAL FUNDS CARRIED FORWARD

120,229

-

120,229

8.	TANGIBLE FIXED ASSETS

Café refurbishment

Fixtures and fittings

Computer equipment

Totals

£

£

£

£

COST

At 1 April 2017

10,857

12,080

1,771

24,708

Additions

-

19,577

-

19,577

Grants

-

(18,250

)

-

(18,250

)

At 31 March 2018

10,857

13,407

1,771

26,035

DEPRECIATION

At 1 April 2017

10,857

1,887

1,771

14,515

Charge for year

-

2,185

-

2,185

At 31 March 2018

10,857

4,072

1,771

16,700

NET BOOK VALUE

At 31 March 2018

-

9,335

-

9,335

At 31 March 2017

-

10,193

-

10,193

9.	FIXED ASSET INVESTMENTS

Shares in group undertakings

£

MARKET VALUE

At 1 April 2017 and 31 March 2018

220

NET BOOK VALUE

At 31 March 2018

220

At 31 March 2017

220

There were no investment assets outside the UK.

The market value of the investments is considered to be the same as its original cost.

The above investment consists of

- 100 ordinary shares of £1 each in St Mary's (Conference and Catering) Limited, a wholly owned subsidiary

- 100 ordinary shares of £1 each in St Mary's (Training and Consultancy Limited, a wholly owned subsidiary

- 2 ordinary B shares of £10 each in ESP Projects Limited.

10.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2018

2017

£

£

Trade debtors

4,456

1,253

Other debtors

325

-

St Mary's Training and Consultancy Ltd Loan

-

202

St Mary's Conference and Catering Ltd Loan

109,869

99,543

Prepayments

5,363

4,899

120,013

105,897

11.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2018

2017

£

£

Trade creditors

3,877

1,439

Social security and other taxes

3,641

2,660

Other creditors

3,270

5,132

Keyfund Loan

-

15,000

Other creditors

514

-

St Mary's Training and Consultancy Ltd Loan

100

-

Accrued expenses

6,012

4,285

Deferred income

46,490

37,773

63,904

66,289