CWVYS - Charities report - 19.1
REGISTERED COMPANY NUMBER: |
REGISTERED CHARITY NUMBER: |
REPORT OF THE TRUSTEES AND |
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR |
ENDED 31 MARCH 2019 |
FOR |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
CONTENTS OF THE FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 31 MARCH 2019 |
Page |
Reference and Administrative Details | 1 |
Report of the Trustees | 2 to 6 |
Independent Examiner's Report | 7 |
Statement of Financial Activities | 8 |
Balance Sheet | 9 to 10 |
Notes to the Financial Statements | 11 to 18 |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
REFERENCE AND ADMINISTRATIVE DETAILS |
FOR THE YEAR ENDED 31 MARCH 2019 |
TRUSTEES | C Cunliffe (appointed 5.7.18) |
S A Price |
M Gil-Cervantes |
P Gay |
N Lloyd |
R Cifuentes (resigned 6.7.18) |
J Carroll (resigned 6.7.18) |
C L Robins-Talbot |
K J Towler (resigned 6.7.18) |
S M M Hughes |
C Davies |
S Joshua |
L Rowland (resigned 1.5.18) |
S Lovell |
R Flowerdew |
M Pritchard (resigned 6.7.18) |
S Lewis (appointed 5.7.18) |
G Poiner (appointed 5.7.18) |
R Benson (appointed 5.7.18) |
J Phillis (appointed 5.7.18) |
N Evans (appointed 5.7.18) |
H Williams (appointed 5.7.18) |
COMPANY SECRETARY | P Glaze |
REGISTERED OFFICE | Council for Wales of Voluntary |
Youth Services |
Baltic House, Mount Stuart Square |
Cardiff |
CF10 5FH |
REGISTERED COMPANY NUMBER | 05444248 (England and Wales) |
REGISTERED CHARITY NUMBER | 01110702 |
INDEPENDENT EXAMINER | Bevan Buckland LLP |
Langdon House |
Langdon Road |
SA1 Swansea Waterfront |
Swansea |
SA1 8QY |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 31 MARCH 2019 |
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their |
report with the financial statements of the charity for the year ended 31 March 2019. The trustees have |
adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice |
applicable to charities preparing their accounts in accordance with the Financial Reporting Standard |
applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). |
OBJECTIVES AND ACTIVITIES |
Objectives and aims |
The objectives of the company as described in the Memorandum of Association are ''to educate and help |
young persons to develop their physical, mental, cultural and spiritual capacities, that they may grow to full |
maturity as individuals and members of society by facilitating mutual support and co-operation among |
Voluntary Youth Organisations, the Youth Service and other related Agencies in Wales''. |
The objectives for 2018-19 were: |
1 | To represent voluntary youth services in Wales and facilitate mutual support and co-operation amongst voluntary youth services and related agencies; |
2 | To support the implementation of the National Youth Work Strategy for Wales by assisting the voluntary youth sector, including CWVYS members, to engage with the Strategy; |
3 | To support the ethos of Extending Entitlement: supporting young people in Wales and to work in partnership with other organisations to enable young people to realise their full potential; |
4 | To develop a strong, independent, sustainable organisation that: |
- | Raises the profile and work of the sector; |
- | Supports, provides services for and advocates on behalf of its members and other voluntary sector organisations that work with young people in Wales; |
- | Is representative and has effective relations with the voluntary youth service sector: |
- | Supports the voluntary youth service sector to engage in a more strategic way; |
- | Enables the sector to have their voice heard in policy decisions and identify how the sector can support policy implementation; |
- | Support the voluntary youth service sector to demonstrate impact of its interventions and activity; |
- | Promotes quality youth work with young people in the voluntary youth work sector. |
5 | - | National representation and strategic leadership for the voluntary youth sector(brokerage, policy, advocacy, shaping, influencing, strategy, profile) |
- | Networking and regional partnership working(partnerships, regional representation, promoting languages & cultures of Wales) |
- | Information sharing(including providing funding information and support, policy information, events) |
- | Promoting learning and good practice and facilitating research and evaluation(good youth work practice, quality assurance, workforce development/training/accreditation, data collection and measuring social/economic impact) |
Public benefit |
To further its charitable purposes for the public benefit CWVYS has become the independent, strategic |
representative body for the Voluntary Youth Sector in Wales and represented, supported and gave a |
collective voice to its diverse membership of organisations in their work with over 250,000 young people in |
Wales. |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 31 MARCH 2019 |
ACHIEVEMENT AND PERFORMANCE |
CWVYS delivered on its objectives for 2018-19, most notably: |
1 | Membership of the Ministerial Youth Work Reference Group. |
2 | Support for the implementation of aims of Extending Entitlement. |
3 | Support for the Welsh Government's National Youth Work Strategy for Wales; including the Quality Mark for Youth Work in Wales. |
4 | Continued support of the Youth Engagement and Progression Framework Implementation Plan |
5 | Disseminating information to CWVYS membership on all aspects of youth policy, developments in other policy areas and significant events and other issues such as funding. |
6 | Representation of the voluntary youth sector at a Wales level within the Welsh Government on youth work, youth policy, evaluation and research participation in decision-making. |
7 | Representing youth organisations in the Third Sector Scheme and collaboration with other networks including WCVA. |
8 | Collaboration with the maintained youth services in Wales and creating for a stronger, independent voice for the youth work sector. |
9 | Strategic and operational involvement in youth work training and workforce development including representation on ETS Wales. |
10 | Supporting the sector and organisations in determining its/their training and development needs. |
11 | Social media presence in support of improved communications with the sector. |
12 | Facilitating Youth Work Consortium approaches on behalf of CWVYS member organisations and generating funding from external sources in support of youth-led activity programmes. |
13 | Developing awareness and understanding of impacts and outcomes. |
14 | Membership of Youth Work in Wales Marketing Group. |
15 | Delivery of and support for 3 Executive Committee meetings plus an AGM. |
16 | Delivery of and support for 3 Workforce Development Group meetings. |
17 | Delivery of and support for 2 CWVYS Presidents' Group meetings. |
18 | Consultation responses to policy areas that have an influence on youth work. |
19 | Active participation in ongoing work arising from the National Assembly for Wales's CYPE Committee's 'Inquiry into Youth Work'. |
20 | Active participation in the Volunteering Wales Youth Network and Volunteering Wales Project Board |
21 | Support for Erasmus+ , Eurodesk UK and international youth exchanges. |
22 | Sole partner in Wales for Eurodesk UK. |
23 | Updating of CWVYS website. |
24 | Collaborative work with maintained youth services on new models of delivery. |
25 | Increased number of membership organisations to 97. |
26 | Representing the youth sector on the Third Sector Partnership Council; Third Sector/Cabinet Secretary and Ministerial meetings: Education; Finance; Children and Communities; Health and Social Care meetings. |
27 | Continued to develop the CWVYS Regional Group focus and support for members, including the work of one sessional Regional Co-ordinator. |
28 | Contributing to the future development of the youth service in Wales by assisting with the work of the Interim Youth Work Board. |
29 | Continuing to work with Adult Learning Wales on providing access to training for CWVYS member organisations via a formal Partnership Agreement. |
30 | Continued membership of the 5 Nations Voluntary Youth Sector Group. |
31 | Continued to develop positive working relationships with all four Police & Crime Commissioners. |
32 | Deliver the 'Be Positive' project as supported by Dyfed-Powys Police & Crime Commissioner. |
33 | Research on data collection in the voluntary youth work sector. |
34 | Deliver the 'Stories from Youth Work' project. |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 31 MARCH 2019 |
FINANCIAL REVIEW |
Financial position |
During the course of the year we have continued to maintain a tight fiscal policy, which has enabled us to |
maintain our reserves as stated below. We have been successful in securing specific funding for project |
work and the management costs we incorporated into our project budgets have contributed to our overall |
running costs. We continue to receive a significant grant from the Welsh Government and this represents our |
core funding, enabling us to continue with our work. During the course of the next twelve months we will |
explore ways of diversifying our income stream. |
During the financial year the charity reported a surplus of £20,160 (2018: £35,993). |
The unrestricted reserves at 31 March 2019 were £120,358 (2018: £94,136) and restricted reserves were |
£1,130 (2018: £7,192) |
Investment policy |
The policy of the Executive Committee is to place surplus funds into an interest bearing account whilst |
maintaining sufficient funds in a current bank account to cover immediate liabilities. |
Reserves policy |
It is the policy of the Executive Committee to maintain reserves equivalent to six months non-project work. |
The previous year's non-project work was set at a value of £60,000. Members have agreed to keep the same |
level of £60,000 in reserves. |
Pension Funds |
The Charity operates a defined benefit pension scheme for one former employee with the Greater Gwent |
(Torfaen) Pension Scheme. The last actuarial valuation was performed at 31 March 2016. Contributions are |
based on pension costs across the various participating associations taken as a whole. The assets of the |
scheme are invested and managed independently of the finances of CWVYS. Pension costs are assessed in |
accordance with the advice of the independent qualified actuary. The annual contributions payable are |
charged to the income and expenditure account. The note to the accounts provide detailed disclosure in |
respect of the scheme. |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 31 MARCH 2019 |
FUTURE PLANS |
1 | CWVYS, in collaboration with the maintained sector and Welsh Government, will continue to implement the National Youth Work Strategy for Wales, a Quality Mark for Youth Work in Wales, a National Outcomes Framework, Youth Engagement & Progression Framework plus workforce planning, training and marketing. |
2 | CWVYS will continue to work in support of the aims of Extending Entitlement. |
3 | CWVYS will continue to be a pro-active member of the Employers' Group. |
4 | CWVYS will continue its work on workforce development and, specifically, in partnership with Adult Learning Wales, a series of youth work courses relevant for the voluntary youth sector. |
5 | CWVYS will continue to represent the voluntary youth sector with the Welsh Government's Third Sector Scheme and within the youth work and youth policy structures in Wales and other bodies in the UK. |
6 | CWVYS will continue to support its member organisations and the wider voluntary youth services on issues of training and workforce development. |
7 | CWVYS will continue to develop ideas in support of research in Youth Work. |
8 | CWVYS will continue to support the Volunteering Wales Youth Network and Volunteering Wales Network promoting opportunities to Members whilst assisting with the development of youth volunteering initiative further. |
9 | CWVYS will continue to work with European-based programmes e.g. Erasmus+ , Eurodesk UK and ERYICA. It will continue to develop links with the British Council and Ecorys UK. |
10 | CWVYS will continue to collaborate widely with other sectors in Wales including the Welsh Government, the maintained youth service, WLGA, ETS Wales, WCVA, Children's Commissioner for Wales Office amongst many others. |
11 | The dissemination of information on all matters relating to youth work and young people to member organisations will continue to be viewed as a priority. |
12 | CWVYS will work to market the sector and increase its membership. |
13 | CWVYS will continue to develop its Regional Group focus and support for members. |
14 | CWVYS will facilitate the involvement of the voluntary youth work sector in working withPolice & Crime Commissioners in relation to young people and community safety issues. This will include the management of the Serious Violence Prevention Project. |
15 | CWVYS will continue to be an active partner of the 5 Nations Voluntary Youth Sector Group. |
16 | CWVYS will continue to develop ways of supporting an outcomes-based approach to youth work and ways of demonstrating impact. |
17 | CWVYS will pro-actively support the national Youth Work Conference, Youth Work Week and Youth Work Excellence Awards plus all efforts to promote youth work services all-year round. |
18 | CWVYS will seek to deliver funded programmes on behalf of the voluntary youth work sector. |
19 | CWVYS will support and promote the Centre for Youth Impact's 'YPQI' pilot project in Wales. |
20 | CWVYS will develop the CWVYS Training Consortium model, supporting voluntary youth work services' ability to market learning opportunities both within and outside the sector. |
21 | CWVYS will support the development of the Association of Youth Workers Cymru. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Governing document |
The charity is controlled by its governing document, a deed of trust, and is constituted as a limited company |
by guarantee, as defined by the Companies Act 2006. |
CWVYS is a charitable company limited by guarantee incorporated on 5 May 2005 and registered as a |
Charity on 3 August 2005. The company was established under a Memorandum of Association which |
established the objects and powers of the charitable company and is governed by the Articles of Association. |
In the event of the company being wound up, the Trustees are required to contribute an amount not |
exceeding £1.00. Members are voluntary youth organisations that have been accepted into membership of |
CWVYS by the Executive Committee by fulfilling the requirements of membership as laid down in the Articles |
of Association. |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
REPORT OF THE TRUSTEES |
FOR THE YEAR ENDED 31 MARCH 2019 |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
Recruitment and appointment of executive committee |
The directors of the company are also charity trustees for the purpose of Charity Law and under the |
Company's Articles and are known as the Executive Committee. Under the requirements of the |
Memorandum and Articles of Association, the Executive Committee is elected every year from the |
membership at the Annual General Meeting by up to two representatives of each organisation in membership. |
The Executive Committee consists of up to 10 representatives from national voluntary youth organisations |
and up to 10 local voluntary youth organisations. An independent Chairman, who is not from a member |
organisation, and a Vice Chairman and Treasurer drawn from member organisations are elected annually by |
the members. The maximum period of service by the honouree officers is normally six years, with the |
possibility of extending by an additional term of three years. Co-options, which are reviewed annually, can be |
made by the Executive Committee during the year. |
Organisational structure |
The Executive Committee meets three times per year and is responsible for the strategic direction and policy |
of the charitable company. There are two subcommittees that report to the Executive Committee: the Officers |
Group and the Training Committee are respectively responsible for matters relating to finance/general |
purposes and strategic/operational training developments.CWVYS staff members were as follows: the Chief |
Executive and a part-time CWVYS Administrator. These posts were augmented by one sessional Finance |
Officer and one sessional Regional Coordinator (both non-employees). |
The Chief Executive is responsible for the delivery of the Operational Plan. |
Trustee Induction and training |
All members of the Executive Committee receive a pack of information at first appointment that includes all |
relevant company documents and guidance from the Charity Commission on the responsibilities of |
trustees/directors. A personal briefing is available. Most members of the Executive Committee are in senior |
positions from member organisations and are already aware of their legal responsibilities as |
directors/trustees. |
Risk Assessment Policy |
A formal risk assessment policy exists and will be reviewed by the Executive Committee as appropriate. |
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act |
2006 relating to small companies. |
Approved by order of the board of trustees on |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
Independent examiner's report to the trustees of Council for Wales of Voluntary Youth Services |
Cyngor Cymreig Y Gwasanaethau Ieuenctid Gwirfoddol ('the Company') |
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2019. |
Responsibilities and basis of report |
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. |
Independent examiner's statement |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
1. | accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or |
2. | the accounts do not accord with those records; or |
3. | the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. |
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached |
Harri Lloyd Davies |
Institute of Chartered Accountants in England and Wales |
Bevan Buckland LLP |
Langdon House |
Langdon Road |
SA1 Swansea Waterfront |
Swansea |
SA1 8QY |
10 July 2019 |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
STATEMENT OF FINANCIAL ACTIVITIES |
(INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) |
FOR THE YEAR ENDED 31 MARCH 2019 |
2019 | 2018 |
Unrestricted funds |
Restricted funds |
Total funds |
Total funds |
Notes | £ | £ | £ | £ |
INCOME AND ENDOWMENTS FROM |
Donations and legacies | 3 |
Investment income | 4 |
Other income |
Total |
EXPENDITURE ON |
Charitable activities | 5 |
NET INCOME |
Transfers between funds | 13 | 9,252 | (9,252 | ) | - | - |
Net movement in funds | ( |
) |
RECONCILIATION OF FUNDS |
Total funds brought forward |
TOTAL FUNDS CARRIED FORWARD | 101,328 |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
BALANCE SHEET |
AT 31 MARCH 2019 |
2019 | 2018 |
Unrestricted funds |
Restricted funds |
Total funds |
Total funds |
Notes | £ | £ | £ | £ |
CURRENT ASSETS |
Debtors | 10 |
Cash at bank and in hand |
CREDITORS |
Amounts falling due within one year | 11 | ( |
) | ( |
) | ( |
) |
NET CURRENT ASSETS |
TOTAL ASSETS LESS CURRENT LIABILITIES |
PENSION LIABILITY | 14 | ( |
) | ( |
) | ( |
) |
NET ASSETS |
FUNDS | 13 |
Unrestricted funds | 120,358 | 94,136 |
Restricted funds | 7,192 |
TOTAL FUNDS | 101,328 |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
BALANCE SHEET - CONTINUED |
AT 31 MARCH 2019 |
The charitable company is entitled to exemption from audit under |
Section 477 of the Companies Act 2006 for the year ended 31 March 2019. |
The members have not required the company to obtain an audit of its financial statements for the year ended |
31 March 2019 in accordance with Section 476 of the Companies Act 2006. |
The trustees acknowledge their responsibilities for |
(a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
(b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
These financial statements have been prepared in accordance with the special provisions of Part 15 of the |
Companies Act 2006 relating to charitable small companies. |
The financial statements were approved by the Board of Trustees on |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
NOTES TO THE FINANCIAL STATEMENTS |
FOR THE YEAR ENDED 31 MARCH 2019 |
1. | STATUTORY INFORMATION |
Council for Wales of Voluntary Youth Services Cyngor Cymreig Y Gwasanaethau Ieuenctid Gwirfoddol |
is a charitable company, limited by guarantee, registered in England and Wales. The charity's |
registered number and registered office address can be found on the Reference and Administrative |
Details page. |
The presentation currency of the financial statements is the Pound Sterling (£). |
2. | ACCOUNTING POLICIES |
Basis of preparing the financial statements and assessment of going concern |
The financial statements of the charitable company, which is a public benefit entity under FRS 102, |
have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by |
Charities: Statement of Recommended Practice applicable to charities preparing their accounts in |
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS |
102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard |
applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements |
have been prepared under the historical cost convention. |
The trustees consider that there are no material uncertainties about the charity's ability to continue as a |
going concern. |
Financial reporting standard 102 - reduced disclosure exemptions |
The charity has taken advantage of the following disclosure exemption in preparing these financial |
statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and |
Republic of Ireland': |
- | the requirements of Section 7 Statement of Cash Flows. |
Income |
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the |
funds, it is probable that the income will be received and the amount can be measured reliably. |
Expenditure |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation |
committing the charity to that expenditure, it is probable that a transfer of economic benefits will be |
required in settlement and the amount of the obligation can be measured reliably. Expenditure is |
accounted for on an accruals basis and has been classified under headings that aggregate all cost |
related to the category. Where costs cannot be directly attributed to particular headings they have been |
allocated to activities on a basis consistent with the use of resources. |
Tangible fixed assets |
Depreciation is provided at the following annual rates in order to write off the cost less estimated |
residual value of each asset over its estimated useful life. |
Fixtures and fittings |
Computer equipment |
The cost of fixed assets is their purchase cost together with any incidental expense of acquisition. |
Numerous assets have been donated to the charity. To date these have not been reflected in the |
accounts. |
Taxation |
The charity is exempt from corporation tax on its charitable activities. |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
FOR THE YEAR ENDED 31 MARCH 2019 |
2. | ACCOUNTING POLICIES - continued |
Fund accounting |
Unrestricted funds are available for use at the discretion of the trustees in the furtherance of the |
general objectives of the charity and which have not been designated for other purposes. |
Restricted funds can only be used for particular restricted purposes within the objects of the charity. |
Restrictions arise when specified by the donor or when funds are raised for particular restricted |
purposes. |
Designated funds are funds earmarked by the trustees for particular purposes falling in future time |
periods. |
Debtors |
Debtors are recognised at the settlement amount due after any discount offered. Prepayments are |
valued at the amount prepaid net of any discounts due. |
Cash at bank and in hand |
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short |
maturity of three months or less from the date of acquisition or opening of the deposit or similar |
account. |
Creditors and provisions |
Creditors and provisions are recognised where the charity has a present obligation (legal and |
constructive) resulting from a past event that will probably result in the transfer of funds to a third party |
and the amount due to settle the obligation can be measured or estimated reliably. Creditors and |
provisions are normally recognised at their settlement amount after allowing for any trade discounts |
due. |
Financial instruments |
The company only has financial assets and financial liabilities of a kind that qualify as basic financial |
instruments. Basic financial instruments are initially recognised at transaction value and subsequently |
measured at their settlement value. |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
FOR THE YEAR ENDED 31 MARCH 2019 |
3. | DONATIONS AND LEGACIES |
2019 | 2018 |
£ | £ |
Grants |
Memberships |
Grants received, included in the above, are as follows: |
2019 | 2018 |
£ | £ |
Welsh Government | 105,000 | 105,000 |
TSPC | 3,560 | 3,560 |
Ecorys | 5,379 | 987 |
Paul Hamlyn Grant | 30,000 | 23,250 |
Project 1 - MSCT Youth Stories | 4,000 | - |
Project 2 - Regional | - | 6,750 |
Project 3 - MSCT Research | 1,000 | - |
Project 4 - Be Positive | 34,083 | 12,667 |
Project 5 - Home Office SVPP | 10,060 | - |
193,082 | 152,214 |
4. | INVESTMENT INCOME |
2019 | 2018 |
£ | £ |
Deposit account interest |
5. | CHARITABLE ACTIVITIES COSTS |
Direct costs |
Support costs |
Totals |
£ | £ | £ |
184,880 | 2,480 | 187,360 |
6. | NET INCOME/(EXPENDITURE) |
Net income/(expenditure) is stated after charging/(crediting): |
2019 | 2018 |
£ | £ |
Independent Examination | 2,520 | 2,500 |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
FOR THE YEAR ENDED 31 MARCH 2019 |
7. | TRUSTEES' REMUNERATION AND BENEFITS |
There were no trustees' remuneration or other benefits for the year ended 31 March 2019 nor for the |
year ended 31 March 2018. |
Trustees' expenses |
2019 | 2018 |
£ | £ |
Trustees' expenses |
Trustees expenses relate to amounts reimbursed for travelling. |
8. | STAFF COSTS |
The average monthly number of employees during the year was as follows: |
2019 | 2018 |
Management | 1 | 1 |
Administration | 1 | 1 |
No employees received emoluments in excess of £60,000. |
9. | TANGIBLE FIXED ASSETS |
Fixtures and fittings |
Computer equipment |
Totals |
£ | £ | £ |
COST |
At 1 April 2018 and 31 March 2019 |
DEPRECIATION |
At 1 April 2018 and 31 March 2019 |
NET BOOK VALUE |
At 31 March 2019 |
At 31 March 2018 |
10. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
2019 | 2018 |
£ | £ |
Other debtors |
11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
2019 | 2018 |
£ | £ |
Accruals and deferred income |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
FOR THE YEAR ENDED 31 MARCH 2019 |
12. | LEASING AGREEMENTS |
Minimum lease payments under non-cancellable operating leases fall due as follows: |
2019 | 2018 |
£ | £ |
Within one year |
Between one and five years |
13. | MOVEMENT IN FUNDS |
At 1.4.18 |
Net movement in funds |
Transfers between funds |
At 31.3.19 |
£ | £ | £ | £ |
Unrestricted funds |
General funds | 34,136 | 16,970 | 9,252 | 60,358 |
Designated funds | 60,000 | - | - | 60,000 |
16,970 |
Restricted funds |
Project 1 - MSCT Youth Work | - | 1,130 | - | 1,130 |
Project 2 - Regional | 277 | (1,033 | ) | 756 | - |
Project 3 - MSCT Research | - | (1,269 | ) | 1,269 | - |
Project 4 - Be Positive | 6,915 | 4,362 | (11,277 | ) | - |
3,190 | ( |
) |
TOTAL FUNDS | 20,160 | 121,488 |
Net movement in funds, included in the above are as follows: |
Incoming resources |
Resources expended |
Movement in funds |
£ | £ | £ |
Unrestricted funds |
General funds | 150,427 | (133,457 | ) | 16,970 |
Restricted funds |
Project 1 - MSCT Youth Work | 4,000 | (2,870 | ) | 1,130 |
Project 2 - Regional | 7,950 | (8,983 | ) | (1,033 | ) |
Project 3 - MSCT Research | 1,000 | (2,269 | ) | (1,269 | ) |
Project 4 - Be Positive | 34,083 | (29,721 | ) | 4,362 |
Project 5 - Home Office SVPP | 10,060 | (10,060 | ) | - |
( |
) | 3,190 |
TOTAL FUNDS | ( |
) | 20,160 |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
FOR THE YEAR ENDED 31 MARCH 2019 |
13. | MOVEMENT IN FUNDS - continued |
Comparatives for movement in funds |
At 1.4.17 |
Net movement in funds |
At 31.3.18 |
£ | £ | £ |
Unrestricted Funds |
General funds | 5,335 | 28,801 | 34,136 |
Designated funds | 60,000 | - | 60,000 |
65,335 | 28,801 | 94,136 |
Restricted Funds |
Project 2 - Regional | - | 277 | 277 |
Project 4 - Be Positive | - | 6,915 | 6,915 |
- | 7,192 | 7,192 |
TOTAL FUNDS | 65,335 | 35,993 | 101,328 |
Comparative net movement in funds, included in the above are as follows: |
Incoming resources |
Resources expended |
Movement in funds |
£ | £ | £ |
Unrestricted funds |
General funds | 145,737 | (116,936 | ) | 28,801 |
Restricted funds |
Project 2 - Regional | 6,750 | (6,473 | ) | 277 |
Project 4 - Be Positive | 12,667 | (5,752 | ) | 6,915 |
19,417 | (12,225 | ) | 7,192 |
TOTAL FUNDS | 165,154 | (129,161 | ) | 35,993 |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
FOR THE YEAR ENDED 31 MARCH 2019 |
13. | MOVEMENT IN FUNDS - continued |
A current year 12 months and prior year 12 months combined position is as follows: |
At 1.4.17 |
Net movement in funds |
Transfers between funds |
At 31.3.19 |
£ | £ | £ | £ |
Unrestricted funds |
General funds | 5,335 | 45,771 | 9,252 | 60,358 |
Designated funds | 60,000 | - | - | 60,000 |
Restricted funds |
Project 1 - MSCT Youth Work | - | 1,130 | - | 1,130 |
Project 2 - Regional | - | (756 | ) | 756 | - |
Project 3 - MSCT Research | - | (1,269 | ) | 1,269 | - |
Project 4 - Be Positive | - | 11,277 | (11,277 | ) | - |
- | 10,382 | (9,252 | ) | 1,130 |
TOTAL FUNDS | 65,335 | 56,153 | - | 121,488 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |
Incoming resources |
Resources expended |
Movement in funds |
£ | £ | £ |
Unrestricted funds |
General funds | 296,164 | (250,393 | ) | 45,771 |
Restricted funds |
Project 1 - MSCT Youth Work | 4,000 | (2,870 | ) | 1,130 |
Project 2 - Regional | 14,700 | (15,456 | ) | (756 | ) |
Project 3 - MSCT Research | 1,000 | (2,269 | ) | (1,269 | ) |
Project 4 - Be Positive | 46,750 | (35,473 | ) | 11,277 |
Project 5 - Home Office SVPP | 10,060 | (10,060 | ) | - |
76,510 | (66,128 | ) | 10,382 |
TOTAL FUNDS | 372,674 | (316,521 | ) | 56,153 |
14. | EMPLOYEE BENEFIT OBLIGATIONS |
The charity operates a defined benefit pension scheme for one former employee with the Greater |
Gwent (Torfaen) Pension Scheme. At 31 March 2016, the actuarial valuation confirmed the pension |
deficit to be £157,000.However, the charity has a separate agreement in place for the deficit is to be |
settled by instalments of £3,000 per annum until 2036. To date contributions of £27,000 have been |
made and as at 31 March 2019 the deficit recognised in the accounts was £49,000. |
The defined benefit pension scheme is no longer available to employees. |
15. | RELATED PARTY DISCLOSURES |
There were no related party transactions for the year ended 31 March 2019. |
COUNCIL FOR WALES OF VOLUNTARY YOUTH |
SERVICES CYNGOR CYMREIG Y GWASANAETHAU |
IEUENCTID GWIRFODDOL |
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED |
FOR THE YEAR ENDED 31 MARCH 2019 |
16. | DESIGNATED FUNDS |
£60,000 designated reserves are to cover 6 months costs of non-project work. |
17. | COMPANY LIMITED BY GUARANTEE |
Each member of the board of trustees has undertaken to guarantee the Charity's debts to the sum of |
£1 each. |