Auchenback Active Limited - Charities report - 22.2
Auchenback Active Limited - Charities report - 22.2
| REGISTERED COMPANY NUMBER: |
| REGISTERED CHARITY NUMBER: |
| Report of the Trustees and |
| Financial Statements |
| for the Year Ended 31 March 2022 |
| for |
| Auchenback Active Limited |
| (A Company Limited by Guarantee) |
| Auchenback Active Limited |
| Contents of the Financial Statements |
| for the Year Ended 31 March 2022 |
| Page |
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Statement of Financial Position | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 12 |
| Auchenback Active Limited (Registered number: SC226224) |
| Report of the Trustees |
| for the Year Ended 31 March 2022 |
| The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). |
| OBJECTIVES AND ACTIVITIES |
| The overall aim of the charity is to provide sustainable links between service providers and service users in ways that are defined by the users to make access to support as barrier free and meaningful as possible. |
| The charity provides access and support in the following key areas; advice and information, training and employment, community learning and development and recreation and leisure. |
| All work is founded on the principles of social justice, social inclusion and equality of opportunities for all in an environment which is fully accessible and presents no physical, social or intellectual barriers regardless of users' circumstances. |
| ACHIEVEMENT AND PERFORMANCE |
| From May 2021, we were able to open back up to the public whilst adhering to Scottish Governments Covid Rule and Guidance. |
| We were able to offer the hall for children's birthday parties, and since May 2021 to March 2022, have hosted 45 children's parties. We have hosted Barrhead Housing events, including Community Cooking, Exercise Classes, the annual AGM and their BHA Community Fund Voting Date, which had over 200 people attend the ARC to cast a vote to choose what projects they would like to receive funding. |
| The following year seen the return of the Annual Community Safety Family Fun Day where over 200 people attended and this will be reflected in the 2023 accounts. |
| FINANCIAL REVIEW |
| Financial position |
| The financial statements are provided on pages 5 to 13. Income and expenditure have been managed effectively and the project is in relatively good financial health, given the general economic conditions. The directors are currently developing a funding strategy which aims to secure funding for the short to medium term. |
| The Board is satisfied with the financial position of the charity and will continue to monitor the income and expenditure to ensure that monies are deployed in accordance with the governing document and funders' conditions of grant. |
| Investment policy and objectives |
| Most of the charity's funds are to be spent in the short to medium term therefore there are no significant funds available for long term investment. |
| Reserves policy |
| The Board's policy is to maintain funds at a level which is both sufficient to meet ongoing costs, to ensure continuation of services in the event of funding gaps, and to enable the company to exploit opportunities and activities which will further the charity's aims and objectives. |
| Covid-19 and going concern |
| Although the COVID-19 pandemic has caused serious disruption to many of the day to day activities of the charity, the board have concluded that there is no immediate financial concern but will continue to monitor developments, to determine what, if any, future actions may be appropriate for the benefit of the charity. |
| FUTURE PLANS |
| As well as continuing with a wide range of activities and projects similar to those reported above, the board will continue to strengthen their policies, procedures and general effectiveness. |
| Auchenback Active Limited (Registered number: SC226224) |
| Report of the Trustees |
| for the Year Ended 31 March 2022 |
| STRUCTURE, GOVERNANCE AND MANAGEMENT |
| Governing document |
| Memorandum & Articles of Association of Auchenback Active Limited. Company limited by guarantee and not having a share capital as in accordance with the Companies Act 2006. |
| Recruitment and appointment of new trustees |
| In accordance with the governing document the Board is constructed of local community representatives residing in the organisation's operational area. The work of the organisation is founded on incorporating community development approaches which support community based regeneration. The Board can appoint new Directors at any time to a maximum of 16. |
| Organisational structure |
| The Board has overall responsibility for the strategic direction and handling of funding, as well as day-to-day operational and strategic project management. |
| Related parties |
| Auchenback Active Limited support community and voluntary groups operating within their area who share similar aims and objectives. This support is, in the main, in-kind i.e. provision of meeting space, use of administration support. |
| Risk management |
| The Board have examined the major risks which the charity faces and have acted to ensure that the risks are effectively monitored and their impact mitigated as far as possible. |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Registered Company number |
| Registered Charity number |
| Registered office |
| Trustees |
| Company Secretary |
| Independent Examiner |
| John O'Hara CA |
| O'Haras Chartered Accountants |
| Radleigh House |
| 1 Golf Road |
| Clarkston |
| Glasgow |
| G76 7HU |
| Auchenback Active Limited (Registered number: SC226224) |
| Report of the Trustees |
| for the Year Ended 31 March 2022 |
| REFERENCE AND ADMINISTRATIVE DETAILS |
| Bankers |
| Barrhead |
| Glasgow |
| G78 2LW |
| Approved by order of the board of trustees on |
| Independent Examiner's Report to the Trustees of |
| Auchenback Active Limited |
| Independent examiner's report to the trustees of Auchenback Active Limited ('the Company') |
| I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022. |
| Responsibilities and basis of report |
| As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). |
| Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. |
| Independent examiner's statement |
| I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: |
| 1. | accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or |
| 2. | the accounts do not accord with those records; or |
| 3. | the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or |
| 4. | the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). |
| I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
| John O'Hara CA |
| O'Haras Chartered Accountants |
| Radleigh House |
| 1 Golf Road |
| Clarkston |
| Glasgow |
| G76 7HU |
| 10 February 2023 |
| Auchenback Active Limited |
| Statement of Financial Activities |
| for the Year Ended 31 March 2022 |
| 2022 | 2021 |
| Unrestricted | Restricted | Total | Total |
| funds | funds | funds | funds |
| Notes | £ | £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Charitable activities | 2 |
| EXPENDITURE ON |
| Raising funds |
| Charitable activities |
| Other |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward |
| TOTAL FUNDS CARRIED FORWARD | 48,749 |
| Auchenback Active Limited (Registered number: SC226224) |
| Statement of Financial Position |
| 31 March 2022 |
| 2022 | 2021 |
| Unrestricted | Restricted | Total | Total |
| funds | funds | funds | funds |
| Notes | £ | £ | £ | £ |
| FIXED ASSETS |
| Tangible assets | 7 |
| CURRENT ASSETS |
| Debtors | 8 |
| Cash at bank and in hand |
| CREDITORS |
| Amounts falling due within one year | 9 | ( |
) | ( |
) | ( |
) |
| NET CURRENT ASSETS |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
| CREDITORS |
| Amounts falling due after more than one year | 10 | ( |
) | ( |
) | ( |
) |
| NET ASSETS |
| FUNDS | 11 |
| Unrestricted funds | 48,749 |
| TOTAL FUNDS | 48,749 |
| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022. |
| The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006. |
| The trustees acknowledge their responsibilities for |
| (a) | ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and |
| (b) | preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. |
| Auchenback Active Limited (Registered number: SC226224) |
| Statement of Financial Position - continued |
| 31 March 2022 |
| These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. |
| The financial statements were approved by the Board of Trustees and authorised for issue on |
| Auchenback Active Limited |
| Notes to the Financial Statements |
| for the Year Ended 31 March 2022 |
| 1. | ACCOUNTING POLICIES |
| Basis of preparing the financial statements |
| The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. |
| The charity meets the definition of a public benefit entity under FRS102. The charity has availed itself of paragraph 3 (3) of Schedule 4 of the Companies Act 2016 and adapted the Companies Act formats to reflect the special nature of the charity's activities. |
| The trustees continue to be satisfied that the charity has adequate resources to continue in operation for the next 12 months. Consequently, the trustees consider it appropriate to prepare the financial statements on a going concern basis. |
| Deferred income - building grants reserve |
| The building costs have been met entirely from grant funding, which has been allocated to this reserve account. This balance is now being released to the income and expenditure account over the expected useful life of the building (i.e. the annual grant release adjustment is therefore equivalent to the building depreciation charges). |
| Expenditure |
| Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
| Tangible fixed assets |
| Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |
| Freehold property | - |
| Fixtures and fittings | - |
| Computer equipment | - |
| Taxation |
| The charity is exempt from corporation tax on its charitable activities. |
| Fund accounting |
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. |
| Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
| Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
| Debtors |
| Short term debtors are measured at transaction price, less any impairment. Loans receivable are measured initially at fair value, net of transaction costs, and are measured subsequently at amortised cost using the effective interest method, less any impairment. |
| Auchenback Active Limited |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2022 |
| 2. | INCOME FROM CHARITABLE ACTIVITIES |
| Grants in the year comprise : - | 2021 | 2020 |
| £ | £ |
| ERC grant income | 30,700 | 36,555 |
| New building - grant released | 14,503 | 14,503 |
| ---------- | ---------- |
| 45,203 | 51,058 |
| ---------- | ---------- |
| 3. | NET INCOME/(EXPENDITURE) |
| Net income/(expenditure) is stated after charging/(crediting): |
| 2022 | 2021 |
| £ | £ |
| Depreciation - owned assets |
| 4. | TRUSTEES' REMUNERATION AND BENEFITS |
| There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021. |
| Trustees' expenses |
| There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021. |
| 5. | STAFF COSTS |
| 2022 | 2021 |
| £ | £ |
| Wages and salaries |
| 26,491 | 32,841 |
| The average monthly number of employees during the year was as follows: |
| 2022 | 2021 |
| Hall keepers - full time | 1 | 1 |
| Hall keepers - part time | - | 1 |
| Auchenback Active Limited |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2022 |
| 6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
| Unrestricted | Restricted | Total |
| funds | funds | funds |
| £ | £ | £ |
| INCOME AND ENDOWMENTS FROM |
| Charitable activities |
| EXPENDITURE ON |
| Charitable activities |
| Other |
| Total |
| NET INCOME/(EXPENDITURE) | ( |
) | ( |
) |
| RECONCILIATION OF FUNDS |
| Total funds brought forward | 63,817 | - |
| TOTAL FUNDS CARRIED FORWARD | 48,749 | - | 48,749 |
| 7. | TANGIBLE FIXED ASSETS |
| Fixtures |
| Freehold | and | Computer |
| property | fittings | equipment | Totals |
| £ | £ | £ | £ |
| COST |
| At 1 April 2021 and 31 March 2022 |
| DEPRECIATION |
| At 1 April 2021 |
| Charge for year |
| At 31 March 2022 |
| NET BOOK VALUE |
| At 31 March 2022 |
| At 31 March 2021 |
| Auchenback Active Limited |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2022 |
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 2022 | 2021 |
| £ | £ |
| Trade debtors |
| Prepayments & accrued income |
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| 2022 | 2021 |
| £ | £ |
| Monies owed to ERC | 4,285 | 5,301 |
| Creditors & accrued expenses |
| 10. | CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR |
| 2022 | 2021 |
| £ | £ |
| Deferred income - new building | 463,829 | 478,332 |
| 11. | MOVEMENT IN FUNDS |
| Net |
| movement | At |
| At 1.4.21 | in funds | 31.3.22 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 23,749 | (2,349 | ) | 21,400 |
| Contingency Fund | 25,000 | - | 25,000 |
| (2,349 | ) |
| TOTAL FUNDS | (2,349 | ) | 46,400 |
| Net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 47,627 | (49,976 | ) | (2,349 | ) |
| Restricted funds |
| Restricted funds | 14,503 | (14,503 | ) | - |
| TOTAL FUNDS | ( |
) | (2,349 | ) |
| Auchenback Active Limited |
| Notes to the Financial Statements - continued |
| for the Year Ended 31 March 2022 |
| 11. | MOVEMENT IN FUNDS - continued |
| Comparatives for movement in funds |
| Net |
| movement | At |
| At 1.4.20 | in funds | 31.3.21 |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 38,817 | (15,068 | ) | 23,749 |
| Contingency Fund | 25,000 | - | 25,000 |
| 63,817 | (15,068 | ) | 48,749 |
| TOTAL FUNDS | 63,817 | (15,068 | ) | 48,749 |
| Comparative net movement in funds, included in the above are as follows: |
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds |
| General fund | 32,253 | (47,321 | ) | (15,068 | ) |
| Restricted funds |
| Restricted funds | 14,503 | (14,503 | ) | - |
| TOTAL FUNDS | 46,756 | (61,824 | ) | (15,068 | ) |
| The Designated Contingency Fund comprises monies ring fenced to cover winding down and staff redundancy costs in the event that the charity's activities come to a close. |
| Restricted funds movements reflect a grant release of £14,503 from deferred income, which offsets the property depreciation charge for the year. |
| 12. | RELATED PARTY DISCLOSURES |