THE HULL BUILDING SAFETY GROUP LIMITED - Charities report - 22.2

THE HULL BUILDING SAFETY GROUP LIMITED

Report of the Trustees and

Financial Statements

for the Year Ended 28 February 2023

Page

Reference and Administrative Details

1

Report of the Trustees

2

to

3

Independent Examiner's Report

4

Statement of Financial Activities

5

Balance Sheet

6

to

7

Notes to the Financial Statements

8

to

12

TRUSTEES

David Malcolm Blades

Mark Steven Dobson

Martin Charles Sheridan Hall

Nicholas John Sangwin

Glenn Smurthwaite

Keith Eames

David Spurgeon

Andrew Mark Kingston

COMPANY SECRETARY

David Spurgeon

REGISTERED OFFICE

42 Ferry Lane

Woodmansey

BEVERLEY

East Yorkshire

HU17 0SE

REGISTERED COMPANY NUMBER

01075068 (England and Wales)

REGISTERED CHARITY NUMBER

0502158

INDEPENDENT EXAMINER

G & C Professionals Limited

trading as Graham & Company

Chartered Certified Accountants

& Business Advisers

Cleveland House

1-10 Sitwell Street

KINGSTON UPON HULL

East Yorkshire

HU8 7BE

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 28 February 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The principal activity of the company in the year under review was that of organising and co-ordinating the provision of facilities for the awareness of safety in the building and construction industry.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The results for the year and financial position of the company are as shown in the annexed financial statements. The directors report that the company has achieved a surplus for the year of £13,937 (2022 - £18,744).

FINANCIAL REVIEW

Principal funding sources

The charitable company receives its principal funding from fees and charges for services delivered by the charitable company.

Reserves policy

The Trustees continue to work toward maintaining reserves of unrestricted funds to provide a minimum of three months outgoing resources to allow for exit costs on a cessation of activity.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The charitable company seeks to attract trustees with skills and experience which will compliment those of the existing board and add stability to its future management. All new trustees are offered an education programme highlighting the charitable company's history, objectives and the role of its trustees

Organisational structure

The directors of the Company form an executive committee who meet on a regular basis. Appointment of directors is confirmed at the Annual General Meeting. Directors receive no remuneration for their duties, in accordance with the provisions of both its Memorandum and Articles of Association and the Charities Act, but are reimbursed the costs of attending meetings.

Related parties

The charitable company's activities have not required working relationships with any other parties during this year.

TRUSTEES' RESPONSIBILITY STATEMENT

The trustees (who are also the directors of THE HULL BUILDING SAFETY GROUP LIMITED for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

-	select suitable accounting policies and then apply them consistently;

-	observe the methods and principles in the Charity SORP;

-	make judgements and estimates that are reasonable and prudent;

-	prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 18 April 2023 and signed on its behalf by:

David Spurgeon - Secretary

Independent examiner's report to the trustees of THE HULL BUILDING SAFETY GROUP LIMITED ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 28 February 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1.	accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2.	the accounts do not accord with those records; or

3.	the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4.

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Samantha Atkinson FCCA

G & C Professionals Limited

trading as Graham & Company

Chartered Certified Accountants

KINGSTON UPON HULL

HU8 7BE

19 April 2023

2023

2022

Unrestricted

Total

fund

funds

Notes

£

£

INCOME AND ENDOWMENTS FROM

Voluntary income

2

125,796

134,116

Charitable activities

Other income

5,483

4,000

Investment income

3

217

1

Total

131,496

138,117

EXPENDITURE ON

Charitable activities

Staff costs

80,897

83,795

Other support costs

24,592

24,324

Management and administration

11,397

10,659

Depreciation

673

595

Total

117,559

119,373

NET INCOME

13,937

18,744

RECONCILIATION OF FUNDS

Total funds brought forward

100,436

81,692

TOTAL FUNDS CARRIED FORWARD

114,373

100,436

2023

2022

Unrestricted

Total

fund

funds

Notes

£

£

FIXED ASSETS

Tangible assets

8

671

645

CURRENT ASSETS

Debtors

9

19,433

16,482

Cash at bank

119,732

115,992

139,165

132,474

CREDITORS

Amounts falling due within one year

10

(25,463

)

(32,683

)

NET CURRENT ASSETS

113,702

99,791

TOTAL ASSETS LESS CURRENT LIABILITIES

114,373

100,436

NET ASSETS

114,373

100,436

FUNDS

Unrestricted funds

114,373

100,436

TOTAL FUNDS

114,373

100,436

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 28 February 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 28 February 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a)	ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b)

preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 18 April 2023 and were signed on its behalf by:

David Spurgeon - Trustee

1.	ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings

-

15% on reducing balance

Computer equipment

-

33% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2.	VOLUNTARY INCOME

2023

2022

£

£

Levies

92,150

86,041

Site visits

32,375

47,146

Accident investigation and consultancy work

1,271

929

125,796

134,116

3.	INVESTMENT INCOME

2023

2022

£

£

Deposit account interest

217

1

4.	SUPPORT COSTS

Governance

Management

costs

Totals

£

£

£

Staff costs

8,786

-

8,786

Management and administration

9,600

1,797

11,397

Depreciation

673

-

673

19,059

1,797

20,856

Management fees are paid to a trustee, David Spurgeon, for management, company secretarial and financial services. A total of £9,600 (2022 - £9,000) was paid during this year.

Support costs, included in the above, are as follows:

2023

2022

Management

Staff

and

Total

Total

costs

administration

Depreciation

activities

activities

£

£

£

£

£

Office salaries

8,650

-

-

8,650

8,090

Social security

136

-

-

136

23

Management fees

-

9,600

-

9,600

9,000

Depreciation : computer equipment

-

-

673

673

595

Accountancy fees

-

1,600

-

1,600

1,500

Legal fees

-

26

-

26

13

Bank charges

-

99

-

99

146

Credit card fees

-

72

-

72

-

8,786

11,397

673

20,856

19,367

5.	NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2023

2022

£

£

Depreciation - owned assets

673

595

6.	TRUSTEES' REMUNERATION AND BENEFITS

The following trustees are employed by the charity on a salaried basis to carry out the role described :

Trustee

Role

2023

2022

£

£

Mark Dobson

Safety officer

Salary

58,546

62,883

======

======

Variation in terms of employment, including salary payments, are agreed by the majority of the Trustees at meetings were the trustee named above is not present.

Trustees' pension contributions relate solely to Mark Dobson.

Trustees' expenses

There were no trustees' expenses paid for the year ended 28 February 2023 nor for the year ended 28 February 2022.

7.	STAFF COSTS

The average monthly number of employees during the year was as follows:

2023

2022

Safety officers

1

1

Management and administration

1

1

2

2

The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:

2023

2022

£60,001 - £70,000

-

1

8.	TANGIBLE FIXED ASSETS

Fixtures

and

Computer

fittings

equipment

Totals

£

£

£

COST

At 1 March 2022

170

1,758

1,928

Additions

-

699

699

At 28 February 2023

170

2,457

2,627

DEPRECIATION

At 1 March 2022

121

1,162

1,283

Charge for year

25

648

673

At 28 February 2023

146

1,810

1,956

NET BOOK VALUE

At 28 February 2023

24

647

671

At 28 February 2022

49

596

645

9.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2023

2022

£

£

Operating debtors

15,417

13,745

Other debtors

2,557

419

Prepayments

1,459

2,318

19,433

16,482

10.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2023

2022

£

£

Operating creditors

1,144

623

Social security and other taxes

1,646

1,774

VAT

4,654

5,099

Other creditors

990

781

Accrued expenses

17,029

24,406

25,463

32,683

11.	LEASING AGREEMENTS

Minimum lease payments under non-cancellable operating leases fall due as follows:

2023

2022

£

£

Within one year

5,668

10,534

12.	RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 28 February 2023.