LYRA - Accounts


Charity Registration No. SC036506 (Scotland)
Company Registration No. SC280248 (Scotland)
LYRA
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
LYRA
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Louise Gilmour-Wills
Kathryn Brack
Sarah Leary
Vania Dias
(Appointed 20 January 2023)
Aoibhinn Kelly
(Appointed 20 January 2023)
Emma Onwe
(Appointed 20 January 2023)
Secretary
Joanne Timmins
Charity number (Scotland)
SC036506
Company number
SC280248
Registered office
11 Harewood Road
Edinburgh
EH16 4NT
Independent examiner
McFadden Associates Limited
19 Rutland Square
Edinburgh
EH1 2BB
LYRA
CONTENTS
Page
Trustees' report
1 - 7
Independent examiner's report
8
Statement of financial activities
9
Balance sheet
10
Notes to the financial statements
11 - 20
LYRA
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
- 1 -

The Trustees present their report and accounts for the year ended 31 March 2023.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's articles of association, the Companies Act 2006 the Charities Accounts (Scotland) Regulations 2006 (as amended) and under the requirements of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)(effective 1 January 2016) – (Charities SORP (FRS 102)).

Objectives and activities

Lyra’s vision is to have a positive impact on the lives of children and young people in the community of Greater Craigmillar through long-term engagement with a broad, rich programme of world class performing arts, regardless of age, race/ ethnicity or socio-economic factors. Our cross art-form programme includes music, dance and theatre-making, bringing children and young people together with experienced arts professionals from Scotland and abroad.

Lyra’s core purpose is to create a programme of the highest quality artworks and projects, with, for and by children and young people. As well as performances by our young people, the events programmed at Artspace include performances from world-renowned children’s theatre companies.

Lyra works in partnership with our children and young people, and our approach aims to raise aspiration through excellent provision, improve confidence by developing new skills and increase self-esteem by nurturing and championing creative expression.

Lyra is unique because all the work it undertakes is focused on some of the best practitioners from around the world working side by side with the young members of one of Scotland's most challenged, diverse and exciting communities.

Lyra runs Artspace, a vibrant venue in the heart of Craigmillar, with a theatre, studio and foyer designed by artists along with young people. Our child-centred approach has also engaged the wider community, allowing for the growth of genuine and broad community participation over a range of diverse events.

Achievements and performance

Throughout April 2022 – March 2023, Lyra delivered a rich and dynamic performing arts programme, creating work for, by and with children and young people.

 

The year was marked with some notable achievements, including our second annual Young Artists festival (Bright & Wild – June 22), a return to full capacity for our Young Artists programme, the tour of our winter production for children and families (Once Upon a Snowstorm – Nov-Dec 22), as well as the culmination of community outreach project (Where We Are – Aug 21–April 22). Over the summer we collaborated with artist Greg Sinclair on his show Lots & Not Lots, which saw six of our Young Artists performing at Summerhall in the 2022 Made in Scotland Showcase at the Edinburgh Festival Fringe. We celebrated Lyra’s 10th Birthday at Artspace with family garden parties featuring performances by Sprog Rock and Rob Heaslip Dance as part of the Craigmillar & Niddrie Community Festival in August 22.

 

 

Once Upon a Snowstorm

Following a lockdown-enforced hiatus in December 2021 we were delighted to remount Once Upon a Snowstorm in Nov-Dec 2022. Following performances at Lyra we embarked upon a tour of 11 community venues in Edinburgh and Glasgow supported by the Creative Scotland Touring Fund. 760 children and families saw the show and gave it great reviews with 51 people also enjoying a pre-show workshop. 64% of attendees were unlikely to be able to access a festive show, primarily due to economic reasons. Following the tour, Once Upon a Snowstorm opened at the Traverse Theatre, Edinburgh giving 22 performances in December and delighting audiences.

LYRA
TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
- 2 -

Community Engagement

Lyra has been an active contributor to the City of Edinburgh Council funded Creative Community Hubs project which helped to support free community workshops alongside the Once Upon a Snowstorm Tour.

 

Following the successful ‘Where We Are’ project that toured to local community venues and organisations we have continued to build relationships with local organisations towards our first Community Gathering event scheduled for May 2023. Lyra also engages regularly with the Craigmillar Children and Families Network.

 

In summer 2022 we extended the staff team at Lyra with a new Venue Host as the welcoming host to everyone who comes into Artspace. We were delighted to find a local community member and parent of a Lyra participant to take on this pivotal role.

 

In January 2023 we welcomed three new trustees to Lyra’s board, all of whom are local residents and parents of Lyra participants.

 

Lyra continued to offer varied and regular opportunities for children and young people to experience the arts, providing a framework for participants to ‘Watch, Learn & Create’.

 

Watch

Watching quality professional performance improves empathy, social skills, confidence, raises aspirations and encourages a sense of belonging. Experiencing live performance is

essential for young people to gain confidence in their opinions and to establish a bank of references for the development of their own creative ideas. It also provides young people with role models and a high standard to aim for when making their own work.

 

We facilitated multiple opportunities for children and young people to see professional performance. This included shows at the Edinburgh International Children’s Festival and the Edinburgh Festival Fringe.

 

We also presented a number of live shows for the local community at our venue, Artspace, including Lyra’s winter production, Once Upon a Snowstorm, Catherine Wheels Theatre Company’s Kissing Linford Christie and What Moves You’s My Friend Selkie. We worked with Tortoise in a Nutshell on a series of school and nursery workshops ahead of a run of performances of their show Ginger. We were delighted to host Curious Seed’s rehearsals and previews of Chalk About and Second Hand Dance’s We Touch, We Play, We Dance during the Imaginate Festival. Lyra’s Where We Are ensemble also completed a community tour, performing their work-in-progress performance in a range of community spaces out and about in the Greater Craigmillar community.

 

Lyra ensures that there are no barriers in place to prevent our young people from seeing quality live performance by:

  • Providing free tickets

-    Providing free tickets

  • Facilitating and chaperoning trips to support all participants to attend

  • Providing free transport for events taking place outside of the Greater Craigmillar area

 

 

Learn & Create

For the young people who regularly attend our workshops, their weekly visit is a chance to learn new skills and develop technique in a chosen art-form, such as music, dance and theatre, or to develop as young programmers and cultural curators. In just one year, we see young people progress from complete beginners to being able to present high quality dance, music and theatre on stage. Participants are encouraged to create their own work throughout our programme, alongside the professional artists with whom they work and as part of their regular workshop sessions.

LYRA
TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
- 3 -

Co-design and collaboration with children and young people are at the heart of Lyra’s practice. Our Young Artists programme is designed to include participants in decisions that affect them and ensures that their voices drive the organisation and the work we make. This involves the participants:

 

  • researching the possibilities and opportunities for the programme

  • commissioning artists to deliver the programme

  • choosing the artists through a process of interviews and workshops. This element is a crucial development for us all. We have found that the young people we work with find it very hard to make decisions and are happy to pass on that responsibility. Our team will support them and help them understand that sometimes there is no clear choice, no right or wrong, but a process that involves discussion and compromise

  • being an ongoing part of our evaluation throughout programmes and projects.

  • managing the artistic programmes with assistance, support and mentoring from the core team

  • being cultural programmers, producers and hosts for Artspace

  • programming, marketing and delivering Lyra’s performance programme, which is chosen and booked by our Culture Crew

 

Throughout this financial year, with funding from BBC Children in Need, The National Lottery Community Fund Scotland - Youngstart, The City of Edinburgh Council and numerous trusts and foundations, Lyra continued to deliver our award-winning Young Artists programme which offers a range of free weekly activities where children and young people aged 5 – 18 can learn skills in music, dance, theatre and creative industries.

 

The programme comprises the following regular groups:

 

SCAMPS (Saturday 10.30-11.30am – ages 5-7): this group is an introduction to the arts. Using games, storytelling and music, the activity is designed to instil a love for the performing arts whilst developing confidence, social skills and imagination.

 

YOUTH DANCE & YOUTH MUSIC (Saturday 12 – 2pm - ages 8+): Young Artists can specialise in either dance or music whilst training together in performance skills. In both dance and music, young people are encouraged to experiment with their artform and to either choreograph routines or write and perform their own music. Classes take place in the fully equipped Artspace theatre and studio, led by a team of inspiring contemporary artists.

 

CULTURE CREW (ages 12+): in collaboration with Teatercentrum in Denmark, Lyra set up Culture Crew to deliver a new Scottish ‘out of school’ version of the popular Danish programme, KulturCrew. Lyra’s Culture Crew participants programme and host three shows each year, learning new skills in communication, planning, budgeting, teamwork and marketing. This year, the Culture Crew programmed Catherine Wheels’ Kissing Linford Christie, My Friend Selkie by What Moves You and a music concert by Sprog Rock. This year we also initiated the new Junior Culture Crew, a project for P6 & P7 pupils to experience Culture Crew over their transition into high school.

 

PERFORMING ARTS (After School - Wednesdays 3 – 5.30pm & Thursdays 3 – 5.30pm): our after-school performing arts sessions offer an opportunity for the Young Artists to develop skills in theatre, dance and music, working alongside a professional artist to create a new original performance.

 

YOUNG COMPANY (ages 12+): Lyra Young Company is an ensemble of performers with skills in theatre, music and dance. The young people audition to be part of the ensemble and work with Young Company Director and Choreographer (Natalia Barua), Lyra’s Artistic Director (Jo Timmins) and Composer (Caitlin Mulgrew) to collaboratively devise contemporary performance, creating a new piece every year through a range of creative styles and tasks. This year, the Young Company was re-established and strengthen post-pandemic with new members auditioning to join and beginning work on a new production that will premiere in October 2023.

LYRA
TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
- 4 -

Young Artist Commissions (Year 3) – Bright & Wild Festival

 

Throughout 2022-23 we delivered the third year of our Young Artists Commissions project. This project saw our Young Artists commission four professional Artists to create four new artworks to be presented at the ‘Bright & Wild Festival’. From designing the initial call-out to interviewing applicants, the Young Artists were actively involved in the commissioning process. Each group then worked in collaboration with their Lead Artist to devise and rehearse a new performance. The organisation and development of the festival was led by the Culture Crew, who worked with specialists to create the festival brand. After the first two festivals being moved online due to Covid-19 restrictions, we were delighted to present a live, in-person edition over two weekends in June 2022.

 

The festival was the culmination of 30 weeks of work with the children and young people, offering them an opportunity to share their work with friends and family, as well as the wider arts sector:

 

  • Out of the Box - Created by Marion Geoffray in collaboration with the Wednesday Young Artists

Welcome to the Box factory! A unique place filled with boxes of all sorts and shapes. Trying to sort them out is hard enough, but making them fit in is even harder! Go on an unexpected wander around the factory to discover what’s hidden inside the boxes, to hear what they have to say, and to help them realise that life is not just a tick box exercise, sometimes you just need to think… outside the box! 

 

  • When the Time Comes - Created by Craig McCorquodale in collaboration with the Thursday Young Artists

When the Time Comes is a performance in an old church by eight girls, who construct a series of moving images to summon the theatricality of life and death. Somewhere between the sacred and the mundane, the girls throw their bodies at moments in time they have or have not yet experienced, to ask the adult audience how we talk to children about dying. Chairs fall, hair swings, matches flare. All of this as an impossible attempt to share the unspeakable nature of grief, beauty, loneliness, joy and growing up.

 

  • How to be a Superhero - Created by Holly Irving in collaboration with Youth Dance

We all have super-powers. Some people might have forgotten what they are, but don’t you worry, The Super Troupe are here to remind you how super you really are.  How to be a Superhero mixes contemporary dance and spoken word, and invites you to explore what it takes to be super and discover your own unique powers. 

 

  • Bridging in Harmony – Created by Marie-Gabrielle Koumenda in collaboration with Youth Music

Bridging in Harmony is a multi-disciplinary music gig devised by Lyra’s young musicians. Through cover songs, original music and spoken word, the young musicians will take the audience on a musical journey to share the precious connections they have in their lives.

 

The Young Artists Commissions and Bright & Wild Festival were supported by City of Edinburgh Council, Creative Scotland, BBC Children in Need, Youngstart (delivered by National Lottery Community Fund Scotland), The Robertson Trust, The Walter Scott Giving Group, Dr Guthrie’s Association, Gordon Fraser Charitable Trust, John Watson’s Trust, Arnold Clark Community Fund, Miss M E Swinton Paterson Charitable Trust, Nancie Massey Charitable Trust, Education Institute of Scotland, The Hugh Fraser Foundation and The Stevenston Trust

Financial review

Income increased from £288,646 in 2022 to £308,837 to year end 31st March 2023. This breaks down as unrestricted income, including Creative Scotland funding, hire income, donations £129,133 (2022 - £114,109) and restricted project funding of £179,704 (2022 – £174,537) which included grants received for specific projects due to be delivered in 2023-24.

 

Expenditure was £344,015 (2022 - £359,956) - £128,145 unrestricted; £215,870 restricted. Breakdown in Notes 6 & 7.

 

This results in a deficit of £35,178 for the year (2022 defecit of £71,310). This breaks down as (£36,166) on restricted funds and £988 on unrestricted funds.

 

At the year-end Lyra had general unrestricted funds of £56,146 (2022 - £55,158) and restricted funds of £57,386 (2022 - £93,552).

LYRA
TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
- 5 -

Reserves

The trustees review and approve the level of reserves held by the charity and are gratified to see these reserves have been retained and are sufficient for the charity to achieve its objectives in the current financial climate.

 

The level of reserves is reconsidered on an annual basis with a view to building up unrestricted reserves to cover:

  • four weeks of salary costs to provide a breathing space buffer so that the board and executive can make informed decisions on the future of the organisation

  • liability for staff notice periods and for redundancy costs (variable depending on term of service)

  • one quarter of annual administrative overhead costs to be spent during a wind-down scenario

 

Based on this calculation, the current target for unrestricted reserves is £68,622. We recognise that our reserves are below this ideal level at £54,334 and plan to build reserves using unrestricted income from venue hires. Our next target is to increase unrestricted reserves to £60,000 by 31 March 2024.

 

The Trustees are satisfied that they have identified the main areas of risk, that they will continue to review these areas, and that steps are being taken to minimise the potential impact of these risks on the life of the charity.

Funding & The Future

Lyra is grateful to have established relationships with major funders that support the core programme and one-off projects. These include:

 

  • Creative Scotland support as a ‘Regular Funded Organisation’ providing unrestricted support, currently until March 2025. Lyra also received funds from the ‘Youth Arts Targeted’ strand to support the ‘Where We Are’ ensemble project and from the ‘Touring Fund’ to support the touring of ‘Once Upon a Snowstorm’. Lyra also received a one-off award from the ‘Recovery Fund’ to support re-engagement activity following the easing of lockdown restrictions and development of Lyra’s business model and organisational plan.

  • City of Edinburgh Council support core activity through the Children & Families department as well as one-off projects including the ‘Bright & Wild Festival’ and a grant for Lyra’s 10th Birthday celebrations in 2022.

  • BBC Children in Need support Lyra’s Young Artists programme over a three-year grant that ends in December 2022.

  • Youngstart delivered by The National Lottery Community Fund renewed its support of Lyra’s Young Artists programme for a further three- year grant from September 2022.

  • The Fore is supporting Lyra with unrestricted funds over a two-year grant from December 2022.

 

In line with our ongoing funding strategy, we managed to secure support from a range of Trusts and Foundations which proved to be essential income required to continue with our core work and support the new additional projects. These included Stevenson Trust, Nancie Massey Charitable Trust, Hugh Fraser Foundation, Walter Scott Giving Group, Bank of Scotland REACH, Dr Guthrie’s Association, Gordon Fraser Charitable Trust and the John Watson’s Trust.

 

Lyra also raises unrestricted funding that we use to build reserves through venue hires – this is now being built back up after significant reductions during Covid-19 lockdowns.

LYRA
TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
- 6 -
Structure, governance and management

The Charity is a company limited by guarantee and a registered charity.

The Directors of the charitable company Lyra are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees.

 

The Trustees who served during the year and since the year end were as follows:

Graham Parry
(Resigned 25 January 2023)
Louise Gilmour-Wills
Kathryn Brack
Sarah Leary
Helen Horn
(Resigned 13 July 2022)
Vania Dias
(Appointed 20 January 2023)
Aoibhinn Kelly
(Appointed 20 January 2023)
Emma Onwe
(Appointed 20 January 2023)

The Trustees thank Graham Parry for 13 years of diligent service to the board and company. Graham will continue as a Special Advisor to the Board, particularly around Child Protection.

 

We welcome three new trustees to Lyra’s board, all of whom are local residents and parents of Lyra participants.

 

Directors are currently recruited for their understanding and support of the work of the company and specialist skills and knowledge. Currently the directors have skills in the areas of running a charitable organisation, public funding, education, fundraising for arts organisations. The company looks forward to welcoming a new Treasurer in May 2023. The company runs a development day for the directors each year to address training and skills development, and to address any changes in relevant legislative and regulatory changes as well as changes within the sector.

Organisational Management

The Board of Trustees meets quarterly and is responsible for setting the policies that direct Lyra’s activities and to keep up to date with changes in legislature. Jo Timmins is the founder and Artistic Director of Lyra and makes decisions on the artistic programme and output of the charity. Trustees develop the strategic plan for the company in collaboration with Jo Timmins.

LYRA
TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
- 7 -
Statement of Trustees' responsibilities

The Trustees, who are also the directors of Lyra for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

 

Company Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

 

In preparing these financial statements, the Trustees are required to:

 

- select suitable accounting policies and then apply them consistently;

- observe the methods and principles in the Charities SORP;

- make judgements and estimates that are reasonable and prudent; and

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

 

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the board of Trustees

Louise Gilmour-Wills
Trustee
Dated: 9 November 2023
LYRA
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF LYRA
- 8 -

I report on the financial statements of the Charity for the year ended 31 March 2023, which are set out on pages 9 to 20.

Respective responsibilities of Trustees and examiner

The charity's trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006, and they consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1)(c) of the Act and to state whether particular matters have come to our attention.

Basis of independent examiner's report

My examination was carried out in accordance with the Statement of Standards for Reporting Accountants and Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

 

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(a)
which gives me reasonable cause to believe that in any material respect the requirements:
(i)

to keep accounting records in accordance with section 44 (1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and

 

(ii)

to prepare accounts which accord with the accounting records and comply with the accounting requirements of Regulation 8 of the 2006 Accounts Regulations and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities;

have not been met or
(b)

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

David G Stewart CA
19 Rutland Square
Edinburgh
EH1 2BB
Dated: 9 November 2023
LYRA
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2023
- 9 -
Unrestricted
Restricted
Total
Unrestricted
Restricted
Total
funds
funds
funds
funds
2023
2023
2023
2022
2022
2022
Notes
£
£
£
£
£
£
Income and endowments from:
Donations and legacies
3
331
-
331
-
-
-
Charitable activities
4
119,500
179,704
299,204
102,965
174,537
277,502
Other income
5
9,302
-
9,302
11,144
-
11,144
Total income
129,133
179,704
308,837
114,109
174,537
288,646
Expenditure on:
Charitable activities
6
128,145
215,870
344,015
119,967
239,989
359,956
Net income/(expenditure) for the year/
Net movement in funds
988
(36,166)
(35,178)
(5,858)
(65,452)
(71,310)
Fund balances at 1 April 2022
55,158
93,552
148,710
61,016
159,004
220,020
Fund balances at 31 March 2023
56,146
57,386
113,532
55,158
93,552
148,710

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
LYRA
BALANCE SHEET
AS AT
31 MARCH 2023
31 March 2023
- 10 -
2023
2022
Notes
£
£
£
£
Fixed assets
Tangible assets
10
1,812
1,170
Current assets
Debtors
11
1,013
74,404
Cash at bank and in hand
125,927
77,423
126,940
151,827
Creditors: amounts falling due within one year
12
(15,220)
(4,287)
Net current assets
111,720
147,540
Total assets less current liabilities
113,532
148,710
Income funds
Restricted funds
13
57,386
93,552
Unrestricted funds
56,146
55,158
113,532
148,710

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2023.

The Trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 9 November 2023
Louise Gilmour-Wills
Trustee
Company Registration No. SC280248
LYRA
NOTES TO THE  FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
- 11 -
1
Accounting policies
Company information

Lyra is a private company limited by guarantee incorporated in Scotland. The registered office is 11 Harewood Road, Edinburgh, EH16 4NT.

1.1
Accounting convention

The financial statements have been prepared in accordance with the Charity's [governing document], the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The Charity is a Public Benefit Entity as defined by FRS 102.

 

The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2
Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3
Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
1.4
Incoming resources
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
LYRA
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
1
Accounting policies
(Continued)
- 12 -
1.5
Resources expended

Expenditure is recognised when a liability is incurred.

 

Charitable activities include expenditure associated with the programmes and include both direct and

support costs relating to these activities.

 

Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

 

Support costs include central functions and have been allocated to the charitable activity on a basis

consistent with their use.

1.6
Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Plant and machinery
10% Straight line
Fixtures, fittings & equipment
25% Straight line
Computers
33.33% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7
Impairment of fixed assets

At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Recoverable amount is the higher of fair value less costs to sell and value in use. In assessing value in use, the estimated future cash flows are discounted to their present value using a pre-tax discount rate that reflects current market assessments of the time value of money and the risks specific to the asset for which the estimates of future cash flows have not been adjusted.

 

If the recoverable amount of an asset is estimated to be less than its carrying amount, the carrying amount of the asset is reduced to its recoverable amount. An impairment loss is recognised immediately in income/(expenditure for the year, unless the relevant asset is carried at a revalued amount, in which case the impairment loss is treated as a revaluation decrease.

 

Recognised impairment losses are reversed if, and only if, the reasons for the impairment loss have ceased to apply. Where an impairment loss subsequently reverses, the carrying amount of the asset is increased to the revised estimate of its recoverable amount, but so that the increased carrying amount does not exceed the carrying amount that would have been determined had no impairment loss been recognised for the asset in prior years. A reversal of an impairment loss is recognised immediately, unless the relevant asset is carried in at a revalued amount, in which case the reversal of the impairment loss is treated as a revaluation increase.

LYRA
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
1
Accounting policies
(Continued)
- 13 -
1.8
Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9
Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

 

Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.

 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.

1.10
Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

 

Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

LYRA
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
- 14 -
2
Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3
Donations and legacies
Unrestricted
Total
funds
2023
2022
£
£
Donations and gifts
331
-
4
Charitable activities

Co-productions

Other Grants
Total
2022
£
£
£
£
Other charitable income
15,692
-
15,692
2,865
Grants
-
283,512
283,512
274,637
15,692
283,512
299,204
277,502
Analysis by fund
Unrestricted funds
15,692
103,808
119,500
Restricted funds
-
179,704
179,704
15,692
283,512
299,204
For the year ended 31 March 2022
Unrestricted funds
2,865
100,100
102,965
Restricted funds
-
174,537
174,537
2,865
274,637
277,502
LYRA
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
- 15 -
5
Other income
Unrestricted
Unrestricted
funds
funds
2023
2022
£
£

Other income

9,302
11,144
6
Charitable activities
Project delivery
Project delivery
2023
2022
£
£
Staff costs
148,296
84,069
Depreciation and impairment
614
195

Production costs

33,371
32,750

Production fees

134,381
193,721

Marketing

2,099
7,577
318,761
318,312
Share of support costs (see note 7)
24,485
40,661
Share of governance costs (see note 7)
769
983
344,015
359,956
Analysis by fund
Unrestricted funds
128,145
119,967
Restricted funds
215,870
239,989
344,015
359,956
LYRA
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
- 16 -
7
Support costs
Support costs
Governance costs
2023
Support costs
Governance costs
2022
£
£
£
£
£
£

Rent

15,667
-
15,667
12,342
-
12,342

Insurance

1,104
-
1,104
1,013
-
1,013

Repairs and maintenance

1,598
-
1,598
1,686
-
1,686

Postage and stationery

207
-
207
2,080
-
2,080

Telephone

1,315
-
1,315
1,642
-
1,642

Bank charges

252
-
252
206
-
206

Sundries

4,342
-
4,342
1,532
-
1,532

Interim Operations Manager

-
-
-
20,160
-
20,160
Accountancy
-
769
769
-
983
983
24,485
769
25,254
40,661
983
41,644
Analysed between
Charitable activities
24,485
769
25,254
40,661
983
41,644
Included in Support costs are insurance, service charges (including heat & light) and other general overheads of the charity.
8
Trustees

None of the Trustees (or any persons connected with them) received any remuneration during the year, nor were any of them reimbursed expenses.

9
Employees
Number of employees

The average monthly number of employees during the year was:

2023
2022
Number
Number
Organisation
6
4
Employment costs
2023
2022
£
£
Wages and salaries
137,199
78,976
Social security costs
7,853
3,505
Other pension costs
3,244
1,588
148,296
84,069
There were no employees whose annual remuneration was £60,000 or more.
LYRA
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
- 17 -
10
Tangible fixed assets
Plant and machinery
Fixtures, fittings & equipment
Computers
Total
£
£
£
£
Cost
At 1 April 2022
3,703
837
-
4,540
Additions
-
-
1,256
1,256
At 31 March 2023
3,703
837
1,256
5,796
Depreciation and impairment
At 1 April 2022
2,533
837
-
3,370
Depreciation charged in the year
195
-
419
614
At 31 March 2023
2,728
837
419
3,984
Carrying amount
At 31 March 2023
975
-
837
1,812
At 31 March 2022
1,170
-
-
1,170
11
Debtors
2023
2022
Amounts falling due within one year:
£
£
Trade debtors
499
(587)
Other debtors
514
74,991
1,013
74,404
12
Creditors: amounts falling due within one year
2023
2022
£
£
Trade creditors
1,177
1,729
Other creditors
153
1,418
Accruals and deferred income
13,890
1,140
15,220
4,287
LYRA
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
- 18 -
13
Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
Movement in funds
Movement in funds
Balance at
1 April 2021
Incoming resources
Resources expended
Balance at
1 April 2022
Incoming resources
Resources expended
Balance at
31 March 2023
£
£
£
£
£
£
£
CEC- Bright & Wild Festival
-
9,380
-
9,380
8,915
(10,174)
8,121
Stevenston Trust
3,000
-
(3,000)
-
6,000
(3,000)
3,000
CEC- Community Funds
-
3,000
-
3,000
2,800
(3,000)
2,800
The Robertson Trust
23,572
-
(23,572)
-
-
-
-
Nancie Massie Charitable Trust
3,500
2,000
(3,453)
2,047
-
(2,047)
-
BBC Children in Need
13,693
28,371
(42,064)
-
22,171
(22,171)
-
The National Lottery Community Fund Scotland - Young Start
25,539
-
(25,539)
-
31,551
(18,867)
12,684
Restricted core funding - other grants/trusts
455
-
(455)
-
-
-
-
CEC Ventilation Fund
-
-
-
-
337
(337)
-
The Hugh Fraser Foundation
2,000
-
(2,000)
-
-
-
-
Walter Scott Giving Group
-
6,000
-
6,000
15,000
(6,000)
15,000
Creative Scotland Recovery Fund
-
-
-
-
34,228
(34,228)
-
Creative Scotland Touring Fund
9,074
89,059
(67,479)
30,654
-
(30,654)
-
Bank of Scotland Foundation REACH
11,688
5,018
(11,688)
5,018
502
(5,520)
-
CEC Children & Families
6,853
21,161
(25,750)
2,264
21,261
(23,525)
-
Arnold Clark Community Fund
-
-
-
-
1,000
(1,000)
-
Corra Foundatrion
121
-
(121)
-
-
-
-
Creative Scotland Youth Arts Targeted Fund
58,082
-
(27,188)
30,894
6,543
(37,437)
-
Education Institute of Scotland
1,427
1,500
(2,337)
590
1,500
(1,340)
750
The University of Edinburgh
-
-
-
-
4,700
(4,700)
-
Dr Guthrie's Association
-
1,500
-
1,500
-
(1,500)
-
Gordon Fraser Charitable Trust
-
1,000
-
1,000
1,000
(1,000)
1,000
Youthlink Scotland
-
4,748
(4,748)
-
-
-
-
John Watson's Trust
-
1,800
(595)
1,205
-
(1,205)
-
Miss ME Swinton Paterson Charitable Trust
-
-
-
-
2,000
(2,000)
-
CEC Creative Community Hubs
-
-
-
-
7,000
(4,560)
2,440
Youth Theatre Arts Scotland
-
-
-
-
2,100
(1,605)
495
LYRA
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
13
Restricted funds
(Continued)
- 19 -
Radio Forth Cash for Kids
-
-
-
-
4,496
-
4,496
The Gannochy Trust
-
-
-
-
6,600
-
6,600
159,004
174,537
(239,989)
93,552
179,704
(215,870)
57,386
LYRA
NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
- 20 -
14
Analysis of net assets between funds
Unrestricted funds
Restricted funds
Total
Unrestricted funds
Restricted funds
Total
2023
2023
2023
2022
2022
2022
£
£
£
£
£
£
Fund balances at 31 March 2023 are represented by:
Tangible assets
1,812
-
1,812
1,170
-
1,170
Current assets/(liabilities)
54,334
57,386
111,720
53,988
93,552
147,540
56,146
57,386
113,532
55,158
93,552
148,710
15
Related party transactions

There were no disclosable related party transactions during the year (2022 - none).

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